3FS - Third Millennium Fleet System

3FS covers all the fleet management processes, starting from the car suppliers Agreements definition, following with Rotation, Orders, In-fleeting, Maintenance, until the vehicles final Disposal, having all the Accounting and Finance fulfilments, including in-life duties like Road Taxes, Insurance, Equipment, Fines, Thefts, Maintenance and Damages; all perfectly integrated and harmonized.

All needed data are acquired just once and are easily accessible in real time following a strict workflow that simplifies and checks end user operations, avoiding redundancies and so improving efficiency and reducing costs.

Why choose 3FS?

Manage your fleet with the innovative integrated fleet management system.

Satisfy the whole range of operational, commercial, accounting, financial and statutory requirements automatically, keeping your Rental Systems up to date.

Optimize vehicle rotation targeting either the lowest vehicle Holding Cost or the most profitable rental revenues.

Simply pay for the resources you need with our Pay-per-use service agreement.

3FS is the most complete, integrated and innovative fleet management system, it is unique in the world.

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Agreements & Rotation

Manage the right mix of vehicles for your fleet

Empower your negotiation capability with car manufacturers by checking the impact of agreement conditions on the expected vehicles purchase price and holding costs.

Discover vehicles expected purchase price considering all possible discounts before agreement approval.

Automatically generate the Target Operational Fleet simply “learning” from the past utilization and “predicting” the future one.

Optimize your Fleet Rotation through an automatic process to achieve lowest cost or best profitability.

Orders & Distribution

Vehicles delivered to the rental locations when and where they are required

Look at the results of the rotation process which automatically proposes order issuing to guarantee vehicle delivery according to the monthly target operational fleet mix and quantities.

Order and deliver vehicles destined to long term rentals, following up their lifecycle.

Distribute the ordered vehicles to collection stations providing a pre-delivery inspection to check ordered components compliance.

Organize manage and check vehicles’ distribution to the final rental stations.

In-fleeting

Legal, operational, tax and insurance requirements automatically fulfilled.

Benefit from the automatic vehicles’ plates registration and ownership tax payment.

Manage vehicle preparation and installation, checking and archiving equipment.

Easily Pay the insurance certificate automatically defined and issued according to insurance company template.

Automatic update of Car Rental System makes vehicles available for rental just in time.

Vehicle Lifecycle

Road tax, insurance renewals, maintenance, damage and fines, all managed throughout the vehicle lifecycle.

Forecast and pay Road taxes following the system instructions and manage insurance certificates renewals at the same time.

Execute vehicle maintenance according to manufacturers schedules with automatic vehicle rental block.

Manage vehicles repair and damages, involving internal and external workshops and bodyshops.

Easily Manage (directly or through external agency) Traffic Fines payment, complaint and petition through the direct integration with Public Authority’s systems.

De-fleeting

Buy back, lease return, risk sales seizure and theft de-fleeting, managing accounting and fiscal requirements.

Block vehicles to be disposed off (buy-back, lease returns, risk sales) taking advantage of the automatic disposal list proposed by Rotation.

Organize auctions, manage theft, seizure, embezzlement.

Benefit from the sale authorization process workflow based on the recommended prices for wholesale, retail and export sales automatically calculated by the system.

Automatically issue the sale fiscal documents, also triggering the update on the accounting system.

Finance & Accounting

Purchase and sale invoices, payables and receivables, fiscal and managerial reports, 3FS provides all of them!

Registered fiscal documents are automatically checked by the system considering agreement’s conditions and statutory fiscal rules.

Benefit from the real-time reconciliation between expected and actual purchase price.

Use Cash Flow management to match payments against payables and receivables and to issue Statements of Account.

Manage month-end closure and the related Statutory & Managerial reports, also uploading external accounting systems.

Who benefits

Fleet Director &

Fleet Manager

Gains for full visibility and control over the vehicle lifecycle, optimizing utilization, maintenance and fleet performance.

Accounting Director & Finance Manager

Benefits from accurate cost tracking, automated reconciliations, and improved financial control over fleet operations.

Chief Financial

Officer

Leverages consolidated, reliable data to optimize fleet investments, improve ROI and support strategic financial decisions.

Chief Technology &

Chief Information Officer

Relies on a scalable, secure, and AI-ready SaaS platform that simplifies integration and supports long-term digital innovation.

Enhance your fleet
management!

Avviso Pubblico “Contributi per il sostegno dei processi di internazionalizzazione delle PMI del Lazio 2018” di cui alla Det. n. G01665 del 12/02/2018 – POR FESR LAZIO 2014 – 2020 – Codice progetto A0331E0202 – COR 1663710 - € 10.000

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